AI invoice chase Xero MYOB QuickBooks
Get paid faster. Without the awkward phone call.
You did the job. You sent the invoice. It's been 47 days. You don't want to ring them but the cashflow's bleeding. The agent reads your Xero, MYOB or QuickBooks aged-receivables every morning and sends polite, escalating reminders by SMS and email until the invoice is paid. Typical outcome: debtor days from 45-plus to under 20 in six to eight weeks. From $99 a month.
What it does
Reads your books. Chases what's overdue. Never lies, never threatens, never gets it wrong.
Reads your aged-receivables daily
Connects to Xero, MYOB Business or QuickBooks Online via API. Every morning it pulls the aged receivables and works out which invoices need chasing.
Polite escalation, never threats
Day 3 it's friendly. Day 30 it's direct. Day 60 it asks if you want the agent to stop chasing and pass it to a human. The agent never threatens credit defaults, never claims debts are bigger than they are, never lies.
Includes a one-tap pay link
Every reminder includes a payment link to your Stripe, Square, PayPal or direct EFT details. Most overdue invoices get paid within minutes of receiving a reminder, simply because the customer forgot.
Watches for disputes and stops
If the customer replies with "this isn't right" or "I don't agree with this price", the agent immediately stops chasing, marks it disputed, and tells you. You handle the dispute, the agent doesn't make it worse.
The escalation ladder
How the agent gets paid without burning the relationship.
- Day of issue. Friendly SMS confirming the invoice is sent. "Hey [name], invoice for [job] just landed in your inbox. Due [date]. Cheers."
- 3 days overdue. Soft SMS reminder. "Hi [name], just a heads up your invoice is now a couple of days overdue. Easy pay link here." Most invoices clear at this point.
- 2 weeks overdue. Email reminder with the invoice attached again, bank details, payment link. Tone is professional, not pushy.
- 30 days overdue. Direct but polite SMS. "Hi [name], invoice #1234 is now 30 days overdue. Is there a problem we can sort out, or can you pay this week?"
- 60 days overdue. Final reminder + handover. The agent stops chasing and tells you. You decide: small-claims tribunal, debt collector, or write-off. The agent has done its job.
The numbers
Why this is the easiest agent to justify.
Before
47 days
Average debtor days for an Australian tradie. Awkward, manual chasing. Some invoices forgotten entirely.
After
19 days
Average debtor days for a tradie six to eight weeks after the agent goes live.
On $40k/mo in receivables
+$28k
Cash flow improvement in the first 90 days from faster collection. The agent costs $99 a month.
Pricing
Same as quote follow-up. Same as no-show reminder.
Build
$1,500
One-off, AUD ex GST. Includes the agent, Xero / MYOB / QuickBooks integration, the message playbook, and a week of tuning.
Common questions
Real ones, real answers.
Does the agent read directly from Xero?
Yes. It connects through Xero's API and reads your invoices, payments and aged-receivables report. It only ever reads. It does not change invoices, void them, or alter your books.
What about MYOB and QuickBooks?
Yes to both. MYOB Business and QuickBooks Online are supported. Reckon is supported on request.
What does the message actually say?
Friendly first, more direct over time, never threatening. The agent never threatens credit defaults, never claims debts are bigger than they are, never lies. You see every message in the admin panel and can tune the tone.
What if there's a dispute?
The agent watches replies. If the customer says "this isn't right", the agent immediately stops, marks the invoice as disputed in the admin panel, and tells you. You handle it from there.
Is it Privacy Act compliant?
Yes. The agent only contacts the people on the invoice. It never shares debt information with third parties. Conversation logs stay in your admin panel and can be deleted on request.
Will my customers think it's an AI?
Most won't notice. The message tone matches a polite professional. If a customer asks "is this an AI?" the agent answers honestly and offers a human contact.
Get the agent reading your aged receivables this week.
Drop your details, we'll set up a read-only connection to your Xero (or MYOB or QuickBooks) and show you exactly what the agent would chase first.